Equipment Coordinator/Administrator
Stanmore, Greater London
Full Time – Monday to Friday – 37.5 Hours
Are you experienced in administration with excellent communication and organisational skills, a keen eye for detail and can perform coordination of equipment? If so, our client, a leading provider of Managed Equipment Services (MES) to the NHS and private healthcare sector in the UK seeks an Equipment Coordinator/Administrator to join their team based in Stanmore.
To be considered for this role you must have at least 3 years relevant UK-based work experience in a similar role.
Purpose of the role
The Equipment Coordinator/Administrator is essential in managing the organization’s Medical Device Equipment Library. This role serves as the central hub for coordinating the acquisition, maintenance, distribution, and inventory of equipment to meet organizational operations and client needs. Through strong communication and effective organizational practices, the coordinator ensures that all equipment is readily available, safe, and fit for purpose. By managing equipment resources responsibly and efficiently, the Equipment Library Coordinator plays a key role in supporting teams, enabling them to achieve their objectives, and upholding the organization’s commitment to excellence.
Responsibilities
- General administration duties of the department as guided by the Manager
- Ordering of spares or other consumable items as required
- Ensure that all work undertaken is documented in the appropriate manner, recorded and updated using the equipment database and that comprehensive equipment history is maintained
- Input data to the department’s medical equipment management database to ensure that equipment servicing data is collected and stored
- Work closely with technical and clinical staff to provide high standards of service delivery and making continual improvements in the management of medical equipment across the organisation
- Perform other duties as required which are appropriate to the post, including monitoring.
- To maintain a close liaison with the Site Manager in the day-to-day running of the Equipment Library
- Delivery and collection of equipment to and from the wards and clinical areas as required, ensuring that all accessories are complete
- Maintenance of a computerised inventory of equipment in the library.
- Responding to telephone requests for equipment under all conditions of urgency and keeping a record of all requests
- Ensuring equipment is cleaned and decontaminated by ward staff before being returned to the Equipment Library and subsequently signed for on the decontamination certificate provided
- Inspection and functional checks of returned equipment using existing guidelines. Recharging of battery powered equipment whilst in the library
- Follow any other reasonable project related request from your line manager
Ideal Skills and Experience
- Administrative background
- Customer and quality focus
- Interpersonal
- Good oral and written communication
- Computer literate with a good understanding of Microsoft Office
Benefits
- Royal London Pension - 5% employer contribution
- Death in Service Scheme after probation - 4 times salary
- Maternity - 21 weeks full enhanced maternity pay; this is inclusive of Statutory Maternity pay. Plus, after the employee has returned from Maternity Leave for 3 months, a 10% bonus will be paid, (with a commitment to work for 6 months plus)
A DBS Enhanced Disclosure is required for all applicants.
If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on 01702 46 44 44 or forward your CV to [email protected].
