The Role - Bond Office Administrator
The Bond Office Administrator is responsible for the introduction of a range of processes and schemes pertaining to Customs & Excise Duty regulations within the company.
Job Responsibilities
Procedures
- Ensuring that the company apply and comply with regulations relating to Authorised Consignee Temporary Storage Authorisation (ACTS)
- Maintaining our application for transit and other simplifications
- Making CAP (Common Agriculture Policy) to the RPA (Rural Payments Agency)
- Updating Customs monthly with regards to Customs Comprehensive Guarantees (CCG)
- Maintain, update and operate procedures in line with Customs Freight Simplified Procedures (CFSP)
- Ensure that Commodity Codes and Descriptions are updated when they change
- Manage our Community Transit Guarantee – Comprehensive certificates with HMRC and Border Force
- Ensure NCTS and NCTS TIR’s declarations are correctly entered
Compliance
- Ensure that the company confirm with Customs Warehouse and CFSP for the storage of goods
- Understand and ensure relevant Transit Procedures (TIR/ATA Carnet/NCTS) and how this pertains to the goods and services provided by the company
- Ensuring that Commodity Codes/Quotas/Preferences are updated in line with HMRC regulations
- Working with both internal and external customs expertise to deliver the best solution
- Generate quality documentation to facilitate the processes in terms of change requests, quality incidents reports or technical queries
- Ensuring our quality measures are continuously improved to confirm that the customs value is correctly established
- Arrange accurate and up to date notes are kept on these measures for future HMRC audits
- Advise internal departments of new and revised Customs procedures affecting their process and documentation
- Manage the process of Import Process Relief, customs duties, import VAT, duty relief, drawback or suspension within the allotted time frames
- Consult with management and advise on the revised Customs procedures for the to ensure that they fully understand the procedures
- Create processes and monitor what actions have been taken and by whom to verify the country of origin of imported goods declared
- Document how the company issues proof of preference and certificates of origin for the exportation of goods
- Ensure that each Group Company maintains the correct operating procedures which may be site specific
- Experience of the Excise regime / controls and procedures would be beneficial, however not essential. This will include EMCS, ATWD and other rules and regulations
IT Systems
- Responsible for ensuring that Commodity Codes and relevant Tax codes are updated on regular basis
- Raise support tickets with Vision Support in relation to any issues or queries within WMS (Vision)
- Test new versions of Vision to ensure that the system still functions correctly. This also includes updating any documentation with new process/procedures
- Liaise with Bond Office Manager and Warehouse Manager on daily requirements
- Deal with ad-hoc requests from Directors
- Attend and Contribute at Management Meetings
- Produce Management Information (MI) reports
- Build up Products within Vision in relation to the stock that has arrived at the warehouse. Ensuring that correct tax codes / commodity codes are applied
- Build up Pre-advices for Duty Paid stock onto WMS (Vision) as per customer Purchase order or packing list
- Build up Pre-advices for Duty Suspended stock onto WMS (Vision) as per customer Purchase order or packing list. Cross-referencing all stock entries to the EAD paperwork as well as the packing list and/or purchase order
- Ensure that any damages/losses/shortages are reported correctly on EMCS
- Check ARC queries from sending Bonds and confirm arrival as part of the Goods receipt process.
- Ensure EMCS is updated against receipt advices for Duty Suspended stock
- Ensuring that Spirit based products are correctly checked for Duty Stamp fiscal marks
Charging
- Notify customers of any additional services / charges (wrapping/re-stacking) that are required prior to receipt
Warehouse
- Produce Front Sheets or Stock rotation labels for Warehouse operatives to apply to stock to ensure easily identifiable within the warehouse
- Work with Warehouse Operatives to ensure that all details for the received stock is collated and entered correctly into system
- Review and query any photographs produced by warehouse for goods in. Ensure that appropriate charges are applied at the Goods receipt stage
- Ensure relevant check sheets are updated for compliance purposes
- Filling and scanning of paperwork for HMRC compliance purposes
Goods Out
- Monitor ‘Orders’ email queue to raise Home Use/UK Duty Paid Orders into Warehouse Management System (WMS e.g. Vision)
- Monitor ‘Orders’ email queue to raise Transfers between customers in WMS (Vision)
- Provide collection references to Distribution team and other internal teams
- Monitor Orders email queue to raise UK/EC Under-bond Orders into Warehouse Management system
- Provide customers Duty / VAT Summary calculation reports
- Ensure that the appropriate check-sheets are updated correctly for compliance purposes
What we are looking for
- Experience in Customs Clearance - Essential
- Understanding of Public Notice 221
- Effective problem-solving skills and decision making ability
- Ability to collaborate with a team to implement change
- Proactive research skills and solution development to develop positive outcomes
- Ability to compile and present narrative reports of exceptional standard
- Maximise efficiency through successful time management and the ability to prioritise daily activities dependently
What’s in it for you
- Salary £28,000 - £31,000k depending on experience
- Monday to Friday 8:00am – 5:00pm (1 hour lunch)
- 28 days holiday entitlement
- On-site parking
- Pension scheme
- 4 x salary death in service
