Bid Administrator
Theale, Berkshire
Hybrid
Our client is the leading service provider of Managed Equipment Services (MES) for the NHS and the private health sector in the UK. They are currently looking for a Bid Administrator to join their team based in Theale, Berkshire.
To be considered for this role you must possess excellent written and verbal communication skills and ideally have previous experience in supporting bid/tender managers.
You are also required to have 2 -3 years UK based work experience for this role.
Purpose of the Role
- Responsible for the coordination and development of contract variation quotations within Diagnostic Imaging (DI), which sits within the Business Development team
- To be the central point of contact for information relating to contract variations
- Support Bid Managers, specifically the Bid Manager for Diagnostic Imaging, in the production of technical, commercial, legal, and operational content for bids and quotes for new business and renewal contracts
- Support Bid Managers in the development of for all OJEU procurement bids, Framework mini-competition quotes, and pre-tender sales proposals as well as live contract variations and extensions/renewals
- Interface with and provide support to Business Development team such as Business Development Director, Marketing & Projects Manager, Account Managers, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contracts and other associated services such as the implementation of new contracts
- To ensure quality system processes and procedures are followed
- System administration of the Customer Relationship Management (CRM) system
- To support the DI team in the tracking of all business development activities including, but not limited to procurement website communications, business development board, CRM updates/reports, as well as deadline tracking
- To support Business Development team with trading opportunities, remarketing, sourcing and other trading activities, working with other specialists within other departments as required
- Develop and maintain a UKI based used medical equipment sourcing plan Development of an asset database for potential procurement targets
- Maintain a pipeline of targeted acquisitions in order to meet the UKI trading budget and any stretch targets
- Ensuring all Business Development opportunities are identified and escalated for consideration
- To manage shared mailboxes within the business development team, sharing communications to the team as required to support bids and opportunities
Key Accountabilities
- The production of technical, commercial, legal, and operational content for bids, quotes, and sales proposals including variations and NHS Supply Chain quotes
- Support the production for business development documentation including, but not limited to expressions of interest; pre-qualification questionnaires; quotes and proposals; public sector comparators; and business cases
- Co-ordinate all external communications in the manner determined by customers. External communications may involve face-to-face competitive dialogue/ competitive negotiation meetings, site visits, debriefs, bid presentations, as well as written clarification questions or email communications including via web portals
- Manage centralised business development mailbox and review OJEU notices and other web portals, identifying potential opportunities for consideration by the business development team
- Support bid strategy and project team meetings ensuring appropriate attendance from relevant stakeholders. Furthermore, ensure actions are identified, followed up, and progress tracked
- Responsible for updating the CRM and support system administration for the CRM system ensuring that all users complete information in a timely and accurate manner
- Administrative support to the Sales Operations Manager, Account Managers, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contracts and other associated services such as the implementation of new contracts
- Ensure all business development documentation adheres to editing and formatting standards
- Support the Business Development Director, the DI team and other members of the business development team as appropriate, to support projects as required.
- Develop content for use on corporate website and other social media channels including Twitter and LinkedIn
- Ensure processes and procedure relating to the duties you carry out are kept up-to-date and shared with the team and relevant stakeholders as appropriate.
- Maintain, develop, editing and formatting standards and develop standard templates. Ensure all business development documentation adheres to editing and formatting standards
Performance Indicators
- Delivery of business development projects on time and to quality in adherence with business requirements
- Sign-off forms completed and stored as part of quality system
- Identification of business development opportunities
- Accuracy of information stored on CRM system
- All sales quotations and proposals are up-to-date and structured professionally.
- Achieve the trading budget
- Comprehensive internal and external high-quality communications
Desirable Qualifications
- Degree calibre
- Project Management courses or similar
Essential Skills
- Knowledge of medical services industry (desirable)
- Strong team working skills
- Highly organised and self-motivated
- Excellent written and verbal communication
- Ability to work successfully in a multi-disciplinary and often virtual environment
- Excellent interpersonal skills
- Proficient – expert in MS office tools
- Database management experience
Mobility Requirements
- Role location - Theale Office / Home based
- UK travel – Meetings, events and for the provision of internal training
Benefits
- Royal London Pension - 5% employer contribution
- Death in Service Scheme after probation - 4 times salary
- Maternity - 21 weeks full enhanced maternity pay; this is inclusive of Statutory Maternity pay. Plus, after the employee has returned from Maternity Leave for 3 months, a 10% bonus will be paid, (with a commitment to work for 6 months plus)
A DBS Enhanced Disclosure is required for all applicants.
If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on 01702 46 44 44 or forward your CV to [email protected].
