The Role: Accounts Clerk – 3-month contract (possibly longer) Basildon
To support the finance department by effectively processing supplier invoices whilst resolving issues between stock suppliers, haulage and other expenses.
Accountabilities
- Process supplier and expenses invoices up to agreed departmental limit within in a timely manner
- Chasing suppliers for obtaining invoices for any proforma payments made
Responsibilities
- Match, check and code supplier invoices onto the system. Investigate any discrepancies within a timely and efficient manner so the invoice can be entered for payment within supplier terms
- Learning how to find the correct purchase order on AX and double checking with the delivery note
- Process expense invoices making sure authorisation has been completed and signed off. Learning how to code up the expense/haulier invoice with the correct GL code and learning authorisation procedure
- Prepare payment run and journals for the Assistant Accountant on an ad-hoc basis
- Setting up of new supplier accounts and maintaining existing account details
- Ensure electronic filing is completed regularly and accurately
- Saving PDF versions of expense/haulier/supplier invoices to relevant folders and attaching into AX
- Checking/actioning of emails. Learning which emails to action i.e. Expense/Haulier/Supplier invoices and queries
- Reconciliation of supplier/expense/haulage statements, chasing missing invoices etc
The Candidate
Essential
- At least 1 years accounts experience
- Intermediate Microsoft Office skills, especially Excel
Preferred
Microsoft Dynamics 2012/Axapta experience
- Professional, polite, friendly and amenable
- Excellent attention to detail and highly numerate
- Strong data input abilities
- Professional telephone manner
- Well organised and able to follow instructions/procedures
- Able to work alone and within a team
- Willing to learn from management and colleagues
- Willing to be flexible and take on additional tasks
- Able to manage their time effectively
The Package
- 3-month contract possibly longer and or permanent
- £13.00 per hour weekly pay
- Monday to Thursday 9:00am – 5:30pm (45 mins for lunch) Friday 9:00am – 4:00pm (30 mins for lunch)
- Monday and Fridays working from home (once training has been completed)
- Company discount
- Holiday entitlement
- Christmas shut down from 22nd December until 2nd January
